Unless you are new to contracting you will know that Agencies (and the end
client, if you are fortunate enough to avoid using an Agency) insist that you
operate (i.e. contract with the Agency) through a limited company.
This means that you have two choices: either a) establish your own limited
company or b) join an existing ‘umbrella’ limited company.
The Ezacs system is developed to fully assist/accommodate the contractor who
wishes to establish a new limited company OR who wishes to use his/her existing
We recommend that as soon as you have decided to contract through your own
company that you should establish the company as soon as possible as quite often
the agency will want you to start ‘yesterday’ and expect you to have your own
limited company ready to use.
The following is a simple list of the steps necessary to establish and operate
your own limited company using Ezacs.
1. Establish a limited company - we can do this for you for a reasonable
fixed fee if you provide us with the following details:
Three company name
Directors - by law at least one director is
required, and we recommend that the contractor is a director;
Shareholders – These are the owners of the
company. If there is to be more than one shareholder then you need to indicate
the ownership proportions. There can be advantages in having more than one
shareholder. We can advise you separately on this matter;
Registered office address of the company –
this can be your residential address.
Open a company bank account - this is a fairly straightforward matter and we
can assist you with any queries/problems.
Register for VAT - Most agencies insist that you are VAT registered. We can
undertake this for you for a reasonable fixed fee.
Log into Ezacs and enter your company/VAT information and ‘upload’ a logo
(this is optional) for
your company invoices/correspondence.
5. Set up your customers - if you are going to raise regular invoices to one or more customers then you can
set up each customer so that when you raise an invoice and select a customer
from a dropdown box the selected customer details will automatically populate
Raise your first invoice and email/post it to the agency/customer.
When you receive payment enter the payment information into
Ezacs to update your
cashbook and profit and loss account.
Enter any expenses that you have incurred into
Ezacs to update your cashbook and
profit and loss account/balance sheet.
Pay yourself a salary using the payroll system.
Consider paying dividends using the ‘dividend payment’ facility.